Outsourced Administration Services

Smarter Admin That Saves Time, Not Accuracy

Your team is growing but your admin load doesn’t have to. We provide skilled Filipino admin staff who plug into your construction workflow, helping you stay organised, efficient, and up to 70% leaner.

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What Our Offshore Admin Experts Handle

Contract Administration

Managing contracts is a crucial aspect of construction projects. Our outsourced contract administration service includes:

Drafting, reviewing, and managing contracts
Ensuring compliance with all terms and conditions
Managing progress claims, variations, and change orders
Handling dispute resolution and negotiating terms with contractors and clients

Project Documentation Management

We offer comprehensive management of project documentation, ensuring all documents are accurately recorded, filed, and easily accessible. Our team helps with:

Organizing and storing contracts, blueprints, permits, and approvals
Maintaining accurate records of project changes and variations
Document control to track version history and project progress
Ensuring compliance with industry regulations and standards

Procurement and Supplier Management

We handle procurement and supplier coordination for your construction projects, allowing you to focus on project execution. Our outsourced procurement services include:

Supplier research, selection, and negotiation
Managing orders and deliveries of materials and services
Budgeting for procurement
Invoice verification and payment processing

Financial Management and Reporting

Our outsourced administrative team will handle your invoicing, payments, and financial reporting to ensure your finances stay on track. We offer:

Invoice preparation and submission to clients and vendors
Payment processing, tracking, and reconciliation
Budget monitoring and cost control
Monthly financial reporting to keep you updated on project costs

Subcontractor and Vendor Coordination

Efficient coordination of subcontractors and vendors is key to maintaining project timelines. Our team can manage:

Subcontractor recruitment, scheduling, and contracts
Vendor communications, orders, and logistics
Ensuring timely delivery and quality control
Tracking subcontractor progress and addressing any issues

Administrative Support

n addition to specialized services, we offer general administrative support to keep your office operations running smoothly. This includes:

Managing calendars, meetings, and schedules
Handling client communications and correspondence
Preparing reports, documents, and presentations
Organizing office tasks and ensuring a smooth workflow

Elevating Your Projects with
Customised Admin Support

At Cost Solution, we offer offshore admin support designed for the fast-paced world of construction. From day one, we learn how your team operates—your documents, systems, and routines—then assign dedicated Filipino professionals who fit right in. Whether it’s project admin, data entry, or client coordination, our staff deliver speed, clarity, and consistency so you can focus on what builds your business.